The Ash Project website website does not collect personally identifiable information about individuals except when individuals provide such information on a voluntary basis by completing and submitting one of the forms available on our website. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘data controller’ of that personal information for the purposes of those laws. Personally identifiable information collected will only be used for the purpose the intended by the individual. We will only hold your personal information for as long as necessary or in the event you request your information be deleted.
Your personal information may be shared with internal departments or with external partners and agencies involved in delivering services on our behalf. However, we will only share information with organisations who also comply with appropriate data protection laws.
The Ash Project is hosted by the Kent Downs AONB unit which is in turn hosted by Kent County Council (KCC), you can read their Privacy Notice here.
Emails that we send to you or you send to us may be retained as a record of contact and your email address stored for future use in accordance with our record retention schedule. If we need to email sensitive or confidential information to you, we will perform checks to verify the correct email address and may take additional security measures. The Ash Project is hosted by the Kent Downs Area of Outstanding Natural Beauty Unit which is in turn hosted by Kent County Council. Any details shared with the Ash Project will be shared with our host organisation and you may be contacted by both Kent Downs and The Ash Project throughout the course of the project.
The Ash Project will not pass personal data to third parties for marketing, sales or any other commercial purposes without your prior explicit consent. Your personal information may be processed by an external service provider acting on our behalf in order to provide one or more services. We may process your personal information using web services hosted outside the European Economic Area, but only where a data processing agreement is in place that complies with obligations equivalent to those of the Data Protection Act.
What is a cookie?
A cookie is a small text file that a website transfers to the browser on your computer’s hard disk so that the site can remember who you are. A cookie will typically contain the name of the website from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number. We cannot identify you personally by using a cookie. Cookies store no personal data and are not used to gather personal information.
Cookies set by theashproject.org.uk
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Third party cookies
Our site, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video. Some third party services embedded within this website set their own cookies. These are known as third party cookies because they are not set by our website. We have no control over the cookies that are set by third party services. Disabling these cookies will likely break the functions offered by these third parties.
Turning cookies off
You can usually switch cookies off by adjusting your browser settings to stop it from accepting cookies. Learn how here. It may be that you concerns around cookies relate to so called “spyware”. Rather than switching off cookies in your browser you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive. Learn more about managing cookies with antispyware software.
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Under the GDPR you have rights which you can exercise free of charge that allow you to:
Depending on our reason for using your information you may also be entitled to:
Please contact The Ash Project at firstname.lastname@example.org to exercise any of these rights, or let us know if you have a complaint about how your information has been collected, how it has been used or how long we have kept it for.
You also have the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.